New Business Motion 1:Committee Descriptions

Proposed OA Virtual Region New Business Motion

MOTION: Move to amend OA Virtual Region Policy and Procedure Manual Section 7.F.7 Committees, requiring committee chairs to send the Virtual Region Secretary updated committee descriptions annually by January fifteenth.

CURRENT WORDING

F. Committee Chairs Duties:

  1. Submit a report of activities 60 days prior to each assembly and a monthly update report seven days prior to the Board meeting.
  2. Maintain comprehensive files detailing committee activities using region-approved resources and technologies
  3. Upon completion of term of office or resignation, information transfer shall be coordinated by the Data Coordinator in consultation with the outgoing committee chair.
  4. May submit articles about the committee’s work to the Virtual Region Digital Resources Committee for publication in the appropriate publication medium.
  5. Submit a proposed annual budget to the Virtual Region Treasurer at least 90 days prior to the assembly where it will be addressed.
  6. Review the work of subcommittees and appoint chairs or program heads as needed.

PROPOSED WORDING

F. Committee Chairs Duties:

  1. Submit a report of activities 60 days prior to each assembly and a monthly update report seven days prior to the Board meeting.
  2. Maintain comprehensive files detailing committee activities using region-approved resources and technologies
  3. Upon completion of term of office or resignation, information transfer shall be coordinated by the Data Coordinator in consultation with the outgoing committee chair.
  4. May submit articles about the committee’s work to the Virtual Region Digital Resources Committee for publication in the appropriate publication medium.
  5. Submit a proposed annual budget to the Virtual Region Treasurer at least 90 days prior to the assembly where it will be addressed.
  6. Review the work of subcommittees and appoint chairs or program heads as needed.
  7. Annually, submit an updated committee description to the Secretary by 60 days prior to Assembly 1, or confirm the existing version is still current.

SUBMITTED BY:

Virtual Region Board

For the motion maker’s contact details, please email secretary@oavirtualregion.org

INTENT:

To keep committee descriptions current on the Virtual Region website.

IMPLEMENTATION:

Update the committee descriptions on the website

COST:

Not applicable

PRIMARY PURPOSE:

Provide accurate and up to date information on the Virtual Region website for OA members looking to serve on our committees.

RATIONALE:

Much of the committee description data is outdated and at least three years old.