Virtual Region Assembly Standing Rules

Table of Contents

Standing Rules

General Practice

Minutes Review Committee

Participation in a Virtual Region Assembly

Credentials

Consent Agenda

Voting Procedures

Elections

Motion and Debate

Questions on the Motions

Standing Rules

These rules take precedence over Robert's Rules of Order, Newly Revised with which they may conflict. They may be suspended by a two-thirds vote using a Motion to Suspend the Rules.

The Standing Rules will be published 45 days in advance of any business meeting and may be amended at any time during a meeting through a motion from the floor; it requires the motion to be seconded, debated, and the majority vote. Proposed amendments may be submitted in advance and then voted on at the assembly.

General Practice

1. The group conscience prevails over all motions.
2. Parliamentary procedure according to Robert's Rules of Order, Newly Revised, will be followed with these noted exceptions.
3. Members who require special consideration for extended time to speak in a timed debate or question situation may request the same from the chair, either from the floor or in advance of the meeting.
4. Anyone who wishes to address the assembly must contact the center mic, who will manage the queue and notify the chair. The chair will then recognize the member in the appropriate order.
5. After being recognized, a person shall state their name, service body, and business.
6. Twenty minutes before the assembly is scheduled to end, if more time is needed to finish the item under discussion, a “yes or no” vote to extend for ½ hour or to finish the business currently under discussion can be made. There will be no discussion, questions, or amendments to this vote.
7. The only recording allowed at the assembly will be by the secretary for the sole purpose of assisting with the accuracy of minutes.

1. Any such recordings shall be retained until the minutes are approved, then erased or destroyed.
2. Recording by any participant at the business assembly is not allowed.

8. No screenshots or photographs of the assembly members will be taken.
9. Etiquette

1. During the assembly, all participants will be muted until they are recognized by the chair. To be recognized, they will use the 'raise hand' feature of the platform after being requested to do so by the Center Mic or as unless otherwise instructed.
2. Attendees are requested to sit quietly in front of their cameras.
3. Attendees are requested to turn off their video if they are moving around, eating, or chewing gum. Beverages are permitted.
4. No smoking or vaping on camera.
5. One person will speak aloud the words of a prayer or a similar reading while the rest of the participants remain muted.
6. Attendees are requested to use any indicated personal pronouns in reference to any individual indicating their personal pronoun preference.
7. Attendees shall not use reaction emojis (e.g., thumbs up, clapping) or engage in verbal applause after a vote is taken, or at any other time.

Minutes Review Committee

10. A Minutes Review Committee will be appointed at the beginning of each Assembly.
11. The committee will consist of the Secretary and two service volunteers.
12. These service volunteers will record the results of all business, including the number of yes and no votes on each side.

Participation in a Virtual Region Assembly

13. Any voting member, as defined in the Bylaws of the Virtual Region Article III, Section 1, may participate in assembly procedures, e.g., vote, make a motion, speak to a motion, etc.
14. Visitors may have a voice at the discretion of the chair.
15. An unaffiliated meeting of OA Virtual Region or a meeting or an Intergroup or other Service Body of Overeaters Anonymous (OA) may request voting rights at the business assembly by taking the following actions:

1. The meeting, intergroup or service body will submit a written statement on why they wish to have full rights (voice and vote) at the business assembly.
2. The proposed representative must confirm that they:

1. Are a member of a meeting, intergroup or service body of OA, as defined in OA Inc., Subpart B Article V Sections 1 and 2 as well as Article VI.
2. Have a minimum of six months of current continuous abstinence as defined by Overeaters Anonymous, while practicing the Twelve Steps and Twelve Traditions of OA.

16. Should a voting member, service member or visitor become abusive or disruptive during the Assembly, the presiding officer will

1. Remind them that there is an expectation of courtesy towards all in attendance.
2. If they continue to be disruptive, the members will be placed in the waiting room or a breakout room until they have had time to collect themselves.
3. If they desire to speak with someone about what is upsetting them, the presiding officer will appoint a non-voting member, with first preference being the Trustee, to discuss the matter with them and to act as an advocate in resolving the issue.
4. The business of the Assembly will continue during this time.

Credentials

17. At an assembly, voting members must display their credentials by indicating their status using the on-screen naming convention established by the chair.
18. The secretary shall make a credentials check at the beginning of each day, and as requested through the chair.

Consent Agenda

19. The chair may propose a consent agenda of routine, non-controversial matters.
20. Any voting members may request that an item be removed from the consent agenda to be considered as a separate motion.
21. Once the consent agenda is established, it shall require a two-thirds vote for adoption.

Voting Procedures

22. Registered representatives (reps) or alternates, board members, and committee chairs are entitled to a vote.
23. Except when using polls, the chair votes only to make or break a tie.
24. Any discussions (including electronic chats) will be discontinued once the debate is closed.
25. During a vote, members will appear on camera unless an exception has been granted by the chair.
26. Should a member be unable to cast their vote in the primary manner due to limitations of the device they are using, they will be given directions on how to cast their vote during the meeting.
27. At the Chair’s discretion, all visitors will be moved to a separate location during the voting process. After the vote, visitors will be returned to the main location and the results will be announced.

Elections

28. All elections will be held by poll.
29. Should a member be unable to cast their vote in the primary manner due to limitations of the device they are using, they will be given directions on how to cast their vote during the meeting.
30. The results of the election will include the number of votes cast and the number of yes or no votes.

Motion and Debate

31. No main motions other than emergency motions will be taken from the floor at the assembly.
32. Emergency motions shall be submitted to the chair, who will determine if such a motion is considered an emergency.
33. During consideration of a motion, members who wish to speak will raise their hand and contact the center mic monitor to be recognized.
34. A voting member may not speak on two consecutive motions or amendments unless the maximum number of speakers has not been reached, or they are the maker of the motion.
35. A member may not speak twice on the same motion.
36. Any method or recognition other than at point 3 above will be announced by the chair.
37. There will be a maximum of three pro and three con speakers for each motion.
38. There will be a maximum of two pro and two con speakers to each amendment.
39. Debate on motions and amendments shall be limited to two minutes for each pro or con, or three minutes if granted an exception by the chair.
40. To save time on a simple amendment to an admissible motion, the chair may ask the business assembly if there is any objection.
41. If there is no objection, the motion is changed to include the amendment.
42. The first speaker is always pro, and is usually the maker of the motion, unless they wish to have another voting member speak.
43. There shall be at least one pro speaker before any question on the motion is taken.

Questions on the Motions

44. Following the debate, the discussion, which consists of questions to the chair, is limited to seven minutes and may be extended by a majority vote. 
45. The Chair may ask if there is no objection to extending time; if no objection is raised, the extension shall be granted without debate or questions. 
46. A voting member is allowed one question per motion, with one follow-up question if they require clarification.
47. A motion to close debate (Previous Question) is in order only after five minutes have passed and requires a two-thirds vote.