February 20 – 22
There is a
SOLUTION
GROUNDED IN
RECOVERY
CONVENTION & SERVICE STRUCTURE
Everyone doing service must register for the convention. If you have not already registered for the convention CLICK HERE.
OA Virtual Region 2026 Convention theme is “There is a Solution”. The sub theme for this year is “Grounded in Recovery”. Grounded in Recovery represents the 4 tracks that make up the convention sessions and structure.
OA Virtual Region 2026: Track & Session Structure
To ensure a smooth and supportive environment, each session within these tracks requires a dedicated team of 5–10 service volunteers.
Depending on the session’s specific needs, teams will include:
Session Coordinator
Hosts
Chat Poster
Interpreters
Moderator
Security
Tech Support
Timer
To ensure the success of the OAVR 2026 Convention, we rely on the collective strength of our fellowship
Service bodies presenting a session are expected to provide their own complete team of service volunteers, led by a Session Coordinator.
We recognize that some presenting groups may struggle to fill every role. To ensure no session is left unsupported, we are calling on all of you today to commit to as much service as your capacity allows.
By stepping in where there are gaps, we ensure that every track—Roots, Pathways, Cultivate, and Seeds—remains a strong and welcoming space for all.
To ensure our convention runs smoothly and safe, we have established a clear structure for our service teams. Volunteers may fill more than one role per session if necessary, provided all duties are covered.
Session Coordinator:
Acts as the primary organizer. They identify the specific needs of their unique session and ensure all required service positions are filled and informed.
Host:
Manages the “digital room” and team logistics. They verify volunteer attendance, configure Zoom settings, and manage co-host assignments. For security, the Host maintains a dedicated WhatsApp thread to communicate with the session team in real-time.
Moderator:
Acts as the voice of the session. Once the Host has the room ready, the Moderator performs a final check and officially opens the meeting using the approved script.
Security:
Focuses on the “gatekeeping” and safety of the room by admitting attendees from the waiting room and monitoring the environment to maintain a serene atmosphere.
In-Session Support (Chat, Timer, Tech Support):
These roles execute specific tasks during the meeting. The Session Coordinator is responsible for directing the timing and execution of these tasks to ensure a seamless experience for all fellows.
Session Coordinator: Staffing and oversight.
Host: Tech setup and team communication via WhatsApp.
Moderator: Final verification and scripted delivery.
Security: Waiting room management and safety.
Chat, Timer, & Tech: Real-time session support.
