Substitute - NBM 13 Amendments P&P

MOTION: Move to amend OA Virtual Region Policy Manual, Section 10. Amendments, by striking and inserting as follows:

 

CURRENT WORDING

10. Amendments

  1. Amendments to this Policy and Procedure Manual may be proposed by any Virtual Region service body, the board, or committee.
  2. Amendments shall be submitted to the region chair and secretary at least 60 days prior to the Business Assembly.
  3. Motions must be submitted using the region-approved form.
  4. Motions will be reviewed by the bylaws committee no later than 50 days prior to the assembly.
  5. Except as otherwise specified amendments to this Policy and Procedure Manual may be adopted by a majority of voting members at any business meeting of the Virtual Region.
  6. Any amendments adopted by the World Service Conference that impact this Policy and Procedure Manual, shall be updated by the Virtual Region Bylaws Committee and the Virtual Region assembly membership will be notified.

PROPOSED WORDING

10. Amendments

  1. Amendments to this Policy and Procedure Manual may be proposed by any Virtual Region affiliated service body, the Virtual Region board, or a Virtual Region committee.
  2. Amendments shall be submitted to the region chair and secretary at least 60 days prior to the Business Assembly.
  3. Motions must be submitted using the region-approved form.
  4. Motions will be reviewed by the bylaws committee no later than 50 days prior to the assembly.
  5. Except as otherwise specified amendments to this Policy and Procedure Manual may be adopted by a majority of voting members at any business meeting regular or special assembly of the Virtual Region.
  6. Any amendments adopted by the World Service Conference that impact this Policy and Procedure Manual, shall be updated by the Virtual Region Bylaws Committee and the Virtual Region assembly membership will be notified. 
  7. Upon receipt of the final draft Assembly minutes, the Bylaws Committee, under the oversight of the secretary, will:
  1. Update the Policy Manual to reflect any changes adopted at the Assembly.
  2. Send the updated Policy Manual to the Secretary for Approval.
  3. Once approved the secretary will:
  1. Send the Policy Manual to the Region Chair.
  2. Submit the updated Bylaws to the Webmaster for posting on the website.

SUBMITTED BY:

OA Virtual Region Bylaws Committee

For the motion maker’s contact details, please email secretary@oavirtualregion.org

INTENT: To update and clarify the process for handling amendments so that it is consistent, efficient, and fair for all participants.

IMPLEMENTATION: The motion will revise the current rules and procedures on amendments, providing clearer language on submission, and updating the documents after assembly.

PRIMARY PURPOSE: This supports OA’s primary purpose by ensuring that group conscience is expressed in an orderly way.

RATIONALE: At present, handling of adopted motions and the updating of the document can be unclear. Updating the rules creates transparency, reduces duplication, and enables members to participate more confidently in decision-making.