BLA E Board quorum

BLA E:   MOTION: Move to amend OA Virtual Region Bylaws, Article 5, Section 8 – Board of Directors, by inserting as follows:

 

CURRENT WORDING

Article 5 – The Virtual Region Board

Section 8 – Board of Directors

The officers of the Virtual Region shall be the directors of the corporation.

  1. The Virtual Region board of directors shall meet regularly, or when notified by the chair of the need for an additional meeting.
  2. The purpose of the Virtual Region board of directors shall be to provide for continuity between regular meetings of the Virtual Region and to address such issues as are appropriate.
  1.  The Virtual Region board of directors may approve, by two-thirds vote, reallocation of budgeted funds, or expenditures from the prudent reserve as deemed necessary throughout the year.  
  2. The treasurer will report any such decisions to the Virtual Region at the next assembly.

PROPOSED WORDING

Article 5 – The Virtual Region Board

Section 8 – Board of Directors

The officers of the Virtual Region shall be the directors of the corporation.

  1. The Virtual Region board of directors shall meet regularly, or when notified by the chair of the need for an additional meeting.
  2. No business of the Board shall be conducted unless a quorum, consisting of at least fifty percent of all elected or appointed Board officers, has voted or been given the opportunity to vote.
  3. If a decision is conducted outside of a real-time meeting, any vote shall remain open for a minimum of twenty-four (24) hours, and all such actions shall be ratified by the Board at the next scheduled meeting.
  4. The purpose of the Virtual Region board of directors shall be to provide for continuity between regular meetings of the Virtual Region and to address such issues as are appropriate.
  1. The Virtual Region board of directors may approve, by two-thirds vote, reallocation of budgeted funds, or expenditures from the prudent reserve as deemed necessary throughout the year.  
  2. The treasurer will report any such decisions to the Virtual Region at the next assembly.

SUBMITTED BY:

OA Virtual Region Bylaws Committee

For the motion maker’s contact details, please email secretary@oavirtualregion.org

INTENT: To establish a quorum for board meetings to ensure that a majority of board members are present when votes are taken.

IMPLEMENTATION: Update the Bylaws.

COST: None

PRIMARY PURPOSE: Requiring a quorum for the Board to conduct business is aligned with the 3rd and 4th Concept: The right of decision, based on trust, makes effective leadership possible. The right of participation ensures equality of opportunity for all in the decision-making process.

RATIONALE:  A majority of the Board should be present to conduct business, in keeping with the 4th Concept.