OA Virtual Region Board Meeting Minutes

March 7, 2026

Members Present:

Chair
Vice Chair
Treasurer
Secretary
Member at Large
Trustee
Data Coordinator
Digital Coordinator
Bylaws Committee Chair
Data Tech Committee Chair
Digital Committee Chair and Secretary
Language Services
Public Information Professional Outreach/Unity With Diversity Chair
Twelfth Step Within/Workshop Committee Chair

Opening:

The meeting opened with the Serenity Prayer in English, French, and Spanish.

Readings:

Virtual Region Strategic Vision
The Third Concept of Service of Overeaters Anonymous

Introduction of the new Twelfth Step Within chair.

Approval of Minutes from February 7, 2025, Board meeting with no objections. “Accepted by Acclamation.”

The Treasurer's Report was received as submitted.

UNFINISHED BUSINESS

1.  The Chair may assign the Virtual Region Trustee Liaison to serve as a committee mentor at their discretion.

2.  Treasury related.

1.  The bank has not approved the requested change in account ownership and has asked the region to resubmit the application with meeting minutes attached.
2. The region selected a bookkeeper, who is currently completing onboarding forms. The Treasurer has received the Statement of Purpose, but still needs signed GDPR compliance, NDA, and service agreement documents.
3. The line-item breakdown of the treasury’s budget for committees will be addressed once the bookkeeper is hired.

3.  World Service Business Conference Preparations

1. The Chair will create a WhatsApp group for Virtual Region conference delegates. Twenty-four Virtual Region members have registered, although the region may send sixty-three delegates. It was suggested that the Chair set up an Assembly representative WhatsApp group as well (for better communication within the Virtual Region intergroups and service bodies). The Trustee Liaison recommended sending an eBlast to groups and service bodies even though the late registration deadline has passed, since funds remain available. It will be forwarded to the secretary.
2. The Chair will review the Green Dot list with the Region Chairs. The previous Chair will assist.
3. The Chair continues working through a task list related to interpretation needs, since the Virtual Region has supported World Service with interpretation in the past.

4.  Assembly 1 2026 (May 30-31, 2026)

In previous years, the region held four Meet the Maker sessions along with Green Dot Welcome and Review meetings. Because attendance was low in 2025, the Assembly decided to hold only two sessions for representatives only per Assembly. Dates will be decided.

Update

Saturday, May 16th:
Meet the Maker - 9 a.m. ET (Region Committee Chairs, Board Officers & Representatives only)
Green Dot Welcome - 10a.m. ET

Wednesday, May 27th:
Meet the Maker - 2p.m. ET (Region Committee Chairs, Board Officers & Representatives only)
Green Dot Welcome - 3p.m. ET

5. Convention 2026

Approximately 1,000 fellows attended, leading to about $17,000 in contributions.

NEW BUSINESS

1. Committee Carnival

2.  The Vice Chair reported that fellows show the most interest in service immediately after the convention. The region will host a Committee Carnival (service fair) to thank attendees and invite them to get involved in Virtual Region service.

The carnival will take place on May 16 from 11:00 a.m. to 2:00 p.m. ET, and fellows may attend at any time during the event.

3.  The Bylaws Committee is reviewing three Assembly motions from the Virtual Region:

1. Update Committee Descriptions Annually - Policy & Procedure Motion. Some descriptions are several years old. There was discussion that the date be changed from January 15 to 30 days before the Fall Assembly.
2. Handover Notes from Board Members on the website - Policy & Procedure Motion
3. Handover Notes from Committees on the website - Policy & Procedure Motion

Members were reminded that fellows may attend committee meetings as guests but must sign the service agreement before joining a committee.

Committee Report Updates

We welcomed the new Digital Committee Chair and the Bylaws Committee Vice Chair.

Digital Committee: The Digital Committee Chair introduced the Assembly 1 – 2026 webpage. The Digital Committee and Assembly Support will coordinate updates. Members should send direct communications to the Digital Committee Chair and the Digital Coordinator.

Bylaws Committee: The Vice Chair is serving as Acting Chair while the search for a new Chair continues. The committee assigned a second proofreader to review the Bylaws.

Public Information Professional Outreach / Unity With Diversity Committee: The Data Coordinator will resolve the issues with the committee’s discussion list.

Data Tech Committee: The committee completed the Data Policy and Procedure documents and submitted them to the Board for review. Members should send questions or comments to the committee. No need to proofread or edit the documents.

Board Updates

Secretary: Virtual Region Interpreter Management Framework document was received.

The meeting was adjourned at 2:27 p.m.