Date: November 15, 2025
Time: 10:00 AM Eastern Time
The assembly opened with the Serenity Prayer, followed by the reading of opening materials and remarks by the Chair, after which the Chair introduced the Parliamentarian and Center Microphone Monitor.
Roll Call of voting members was taken by the Secretary and Data Officer, and announced as follows:
Intergroups/service bodies represented
For a total of 39 voting members
The Secretary and Data Officer confirmed the roll call results. The Quorum was announced, and the Chair declared a quorum present.
Dear Members of the Virtual Region and the OA Fellowship,
On behalf of the Board of Trustees, I want to thank you for your recent letter and for sharing the concerns that have arisen within the Virtual Region.
First and foremost, I want to affirm that the Board of Trustees takes seriously any expression of confusion, hurt, or concern among our members. Tradition One reminds us that our common welfare should come first; personal recovery depends upon OA unity. When misunderstandings or rumors arise, it is important that we slow down, seek clarity, and place principles before personalities.
It saddens me that anyone may have felt their integrity or motives were questioned. That is never the Board’s intention. We are all trying—imperfectly at times—to serve the Fellowship with love. If conversations or misunderstandings have caused hurt, I am truly sorry. We remain committed to clearer communication, mutual trust, and always returning to loving principles when concerns arise.
Thank you for offering clarification about the translation license applications. We trust the good intentions behind your service and share your commitment to making OA literature accessible across languages and cultures.
As OA continues to grow and change, it is natural for questions about structure and purpose to arise. I want to reassure you that the Board of Trustees is not seeking to change the status of the Virtual Region. Any consideration of changes to regional structure would require careful thought, broad Fellowship input, and action through the World Service Business Conference (WSBC). WSBC, a body made up of delegates representing 300+ service bodies worldwide, truly is the voice of the fellowship.
Your service since the Virtual Region’s beginning has made a meaningful difference—through global outreach, multilingual support, welcoming newcomers, and continually finding new ways to carry the message. We have heard first-hand about your technology assistance to other region assemblies and events. These contributions are a gift to OA, and the Board is grateful for the dedication and creativity you bring to your work.
We are all learning as we go. Feelings run deep because we care deeply. Even when misunderstandings arise, our Fellowship is resilient. When we return to humility, compassion, and unity, we find our way forward. The Board of Trustees is committed to walking with you—and with every region, service board, and intergroup—as together we carry the message to those who still suffer.
Thank you for your service, your honesty, and your continued commitment to recovery.
With gratitude,
BL., Chair and the Board of Trustees of
Overeaters Anonymous, Inc.
A passage from For Today was read, followed by a 3-minute meditation.
A Minutes Review Committee was appointed: LJ and CL
The Standing rules were presented upon which a Motion to Extend Option was introduced..
Passed with no objections.
The motion on the adoption of the Proposed Agenda was taken up. The proposed agenda was adopted without objection.
Adopted with no objections
The motion on the adoption of the 2025 Assembly 2 Minutes was taken up. The 2025 Assembly 2 Minutes were adopted without objection.
The motion on the Adoption of the Consent Agenda was taken up. New Business Motion 1 was removed from the Consent Agenda.
As per the Chair, the following were moved to Consent Agenda: New Business Motion 12, Substitute New Business Motion 13, Substitute Bylaws Motion I.
Motion E was removed from Consent Agenda.
The Chair called for the vote on the motion to adopt the Consent Agenda.
The Consent Agenda was adopted without objection.
Move to amend OA Virtual Region Bylaws, Article 3 – Members, Section 1 – Membership, point 1.A by striking and inserting as follows:
CURRENT WORDING ARTICLE 3 – MEMBERS Section 1 – Membership
| PROPOSED WORDING ARTICLE 3 – MEMBERS Section 1 – Membership
|
SUBMITTED BY:
Virtual Region Bylaws Committee
INTENT: To clarify that the bylaw applies specifically to service bodies that are affiliated with the Virtual Region of Overeaters Anonymous, rather than virtual intergroups affiliated with other regions.
IMPLEMENTATION: Update the bylaws.
COST: $0, Time to update the Bylaws, post on the website and send it to the World Service Office.
PRIMARY PURPOSE: To ensure clarity and consistency in the bylaws, aligning with OA’s principle of group autonomy while maintaining clear communication and structure within the Virtual Region.
RATIONALE: There are virtual service bodies affiliated with regions other than the Virtual Region, and this distinction needs to be made clear. By specifying that the bylaw applies to service bodies affiliated with the Virtual Region, the motion avoids confusion. This also allows a geographic service body to choose to affiliate with the Virtual region. Simplifying the wording also improves readability and accessibility, making the material easier for members to understand and apply.
Move to amend OA Virtual Region Bylaws, Article 5 – Board Members Duties by Position, Items 3-5 as follows:
CURRENT WORDING Article 5 – Board Members Duties by Position Section 5 – Election of the Virtual Region Board Members
| PROPOSED WORDING Article 5 – Board Members Duties by Position Section 5 – Election of the Virtual Region Board Members
|
Proviso: Upon adoption, this motion shall become effective immediately.
SUBMITTED BY:
OA Virtual Region Bylaws Committee
MAIN MOTION
INTENT: To formally establish when the newly created Board Officer position, Member at Large, shall be elected.
IMPLEMENTATION: Upon approval, the Member at Large will assume their position with duties as outlined in the Policy Manual.
PRIMARY PURPOSE: To provide clarity on when the member at large is elected.
RATIONALE: Defining the timing of when the elected Member at Large takes office eliminates ambiguity, ensures smoother handover, and allows the Board to fully benefit from the support and contributions of this new officer role.
Proviso
INTENT: To ensure that the provisions of this motion are enacted without delay, allowing the Member at Large role to be filled at this assembly.
IMPLEMENTATION: Once the motion is adopted, the new position and its associated responsibilities will take effect immediately, rather than being delayed until the next election cycle.
PRIMARY PURPOSE: To help the Board by enabling the new Member at Large to begin supporting Board Officers and engaging with members immediately.
RATIONALE: Delaying implementation could hinder Board efficiency and leave the new position vacant. This proviso ensures that the Region has a full Board.
Move to amend OA Virtual Region Bylaws, Article 6 – Trustee Liaison, Section 4 – Participation in the Virtual Region, by striking and inserting as follows:
CURRENT WORDING Article 6 – Trustee Liaison Section 4 – Participation in the Virtual Region
| PROPOSED WORDING Article 6 – Trustee Liaison Section 4 – Participation in the Virtual Region
|
SUBMITTED BY:
Virtual Region Bylaws Committee
INTENT: To move the language from a mandate to a recommendation, allowing the Trustee Liaison greater flexibility in attending Virtual Region Board meetings and assemblies.
IMPLEMENTATION: Update the Bylaws.
COST: None
PRIMARY PURPOSE: To respect the time and availability of the Trustee Liaison while still encouraging their presence and participation in Board meetings and Assemblies. It reflects a spirit of collaboration rather than obligation.
RATIONALE: The original language mandates attendance, which may not always be feasible due to scheduling conflicts or other trustee responsibilities. By using “should” instead of “will,” the Virtual Region acknowledges the value of trustee participation while allowing for discretion and practicality. This adjustment maintains the connection and involvement of the Trustee Liaison without placing undue burden on their role.
Move to amend OA Virtual Region Bylaws, Article 3 – Members, Section 6 – Virtual Region Representative Responsibilities, Point 3, by inserting as follows:
CURRENT WORDING ARTICLE 3 – MEMBERS Section 6–Virtual Region Representative Responsibilities
| PROPOSED WORDING ARTICLE 3 – MEMBERS Section 6–Virtual Region Representative Responsibilities
|
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To broaden the responsibility for transparency in communication, ensuring it includes both messages about and from the Virtual Region—especially in relation to interactions with the Virtual Region and the World Service Office.
IMPLEMENTATION: Amend the the Bylaws.
COST: None
PRIMARY PURPOSE: To make sure that trusted servants and committees chairs are informed about all relevant communications, whether the communication is from the World Service Office, the Region, other Regions, or Service Bodies of OA.
RATIONALE: Currently the focus is limited to communications about the Virtual Region. This addition makes it clear that messages from the Virtual Region—including those about other parts of OA—should also be shared with the appropriate service bodies, or committee. It supports OA’s values of transparency, accountability, and connection across all levels of service.
Move to amend OA Virtual Region Bylaws Article 5 – The Virtual Region Board, Section 4 – Trustee Nominees, by striking as follows:
CURRENT WORDING Article 5 – The Virtual Region Board Section 4 – Trustee Nominees
The Virtual Region requires:
| PROPOSED WORDING Article 5 – The Virtual Region Board Section 4 – Trustee Nominees
The Virtual Region requires:
|
SUBMITTED BY:
Virtual Region Bylaws Committee
INTENT: To clearly distinguish the role of the Trustee from that of a Region Board Member in all relevant sections of the bylaws, thereby avoiding confusion about service positions and authority.
IMPLEMENTATION: All sections of the Bylaws and Policy & Procedure Manual and related documents where the Trustee is referenced alongside Board Members will be reviewed and revised. Language will be updated to state explicitly that the Trustee serves as a liaison and resource but is not a member of the Region Board.
PRIMARY PURPOSE: This motion supports OA’s primary purpose by ensuring that service roles are clearly defined, preventing misunderstandings about authority, responsibility, and accountability.
RATIONALE: At present, wording in some sections could lead members to assume that the Trustee is a Board Member. Since the Trustee’s role is defined differently in OA Bylaws, clarification is necessary. This protects the integrity of the Region, prevents conflicts of interest, and ensures that all participants understand the scope of the Trustee’s service.
Move to amend OA Virtual Region Policy Manual, Section 4. Duties of Board Members, by inserting as follows:
CURRENT WORDING 4. Duties of Board Members
| PROPOSED WORDING 4. Duties of Board Members
|
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To shift the responsibility of working with the Data Coordinator from being solely within the Secretary’s role to becoming a shared duty of all Board Officers, ensuring collective accountability and stronger support for the Region’s data needs.
IMPLEMENTATION: The job description will be updated.
PRIMARY PURPOSE: This motion supports OA’s primary purpose by ensuring accurate and timely use of data that strengthens service work and communication within the Region. When all Board Officers are engaged in supporting the Data Coordinator, the Region’s goals are met more effectively.
RATIONALE: Previously, this responsibility rested with the Secretary alone, which limited collaboration and placed unnecessary burden on a single officer. Since the Data Coordinator’s work impacts the entire Region, it is appropriate that all Board Officers share responsibility for supporting this role. This change fosters cooperation, broadens accountability, and ensures that the Region benefits from collective oversight.
Move to amend OA Virtual Region Policy Manual 4. Duties of Board Members, point 6, by striking and inserting as follows:
CURRENT WORDING 4. Duties of Board Members
| PROPOSED WORDING 4. Duties of Board Members
|
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To clarify that officers and committee members are expected to adhere to both the Virtual Region and World Service Office Bylaws, as well as the respective Policy and Procedure Manuals, by making the language inclusive and plural where appropriate.
IMPLEMENTATION: This change will be reflected in the documents by updating the phrasing from “this Policy and Procedure Manual” to “Policy and Procedure Manuals.”
PRIMARY PURPOSE: This motion supports OA’s primary purpose by reinforcing accountability and alignment with established documents. It strengthens the integrity of service work, enabling trusted servants to focus on carrying the OA message of recovery while operating within clear, consistent guidelines.
RATIONALE: The current wording may unintentionally suggest that only one manual is relevant, potentially creating confusion about the scope of responsibility. The revised language is more accurate and inclusive, eliminating ambiguity and ensuring that officers and committee members understand their responsibility to follow all applicable governing documents.
In addition, there are policies contained within the World Service Policy Manual that directly impact the Region. It is therefore important that board officers are aware of these policies, understand their content, and adhere to them in their service.
Move to amend OA Virtual Region Policy Manual, Article 5 – Board Members Duties by Position, by creating a new section, Section 7 – Member at Large as follows:
CURRENT WORDING DOES NOT CURRENTLY EXIST | PROPOSED WORDING Article 5 – Board Members Duties by Position Section 7 – Member at Large
|
SUBMITTED BY:
Virtual Region Bylaws Committee
INTENT: To define the responsibilities of the Member at Large, a newly created Board Officer position, and include these roles in the Policy Manual.
IMPLEMENTATION: If approved, the above section will be added to Article 5 of the Policy Manual. The new Member at Large will begin serving in accordance with these responsibilities, in alignment with the separate motion establishing their election.
PRIMARY PURPOSE: To ensure clarity, consistency, and transparency by documenting the scope and expectations of the Member at Large position.
RATIONALE: The creation of the Member at Large position addresses the Board’s need for additional support, flexibility, and continuity. The role enhances the Board’s ability to respond to members and adapt during transitions or absences.
Move to amend OA Virtual Region Policy Manual 5. Board Members Duties by Position, point 6, by striking and inserting as follows:
CURRENT WORDING 5. Board Members Duties by Position
| PROPOSED WORDING 5. Board Members Duties by Position
|
SUBMITTED BY:
OA Virtual Region Finance Committee
INTENT: To bring the policy manual in line with current practice.
IMPLEMENTATION: Update the policy manual.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE? Updating the duties of the Treasurer ensures a smooth rotation of service and maintains the integrity of the corporation
RATIONALE: Having an outline of duties makes it easier to understand the role and complete all needed tasks.
Move to amend OA Virtual Region Policy Manual 5. Board Members Duties by Position, point 3, by striking and inserting as follows:
CURRENT WORDING 5. Board Members Duties by Position
| PROPOSED WORDING 5. Board Members Duties by Position
|
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To revise the Secretary’s job description for clarity, remove duplicated language, and reflect current expectations.
IMPLEMENTATION: Once adopted, the revised duties will be inserted into the appropriate section(s) of the Policy Manual, replacing the existing version. This will be reflected in all documents and future communications.
PRIMARY PURPOSE: To ensure the Secretary’s responsibilities are clearly defined, concise, and aligned with the current needs of the Board and the region.
RATIONALE: The previous version of the Secretary’s duties included redundant or outdated tasks. A streamlined and updated description helps avoid confusion and improves efficiency. This revision supports the overall functionality of the Region Board.
Move to amend OA Virtual Region Policy Manual 6. Virtual Region Trustee, by striking as follows:
CURRENT WORDING 6. Virtual Region Trustee
| PROPOSED WORDING 6. Virtual Region Trustee
|
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To streamline documents by removing wording that is already addressed in the Bylaws, preventing duplication and confusion.
IMPLEMENTATION: The section referencing clarification of the Trustee’s status will be deleted from the Policy & Procedure Manual, since the Bylaws already covers this.
PRIMARY PURPOSE: This motion supports OA’s primary purpose by keeping documents clear, concise, and consistent. Eliminating duplicated language ensures that members and officers can focus on service and recovery, without being distracted by redundant or conflicting statements.
RATIONALE: Because the Bylaws already establish the Trustee role, repeating it in other documents is unnecessary. Removing the extra section avoids redundancy, keeps the Policy & Procedure Manual aligned with the Bylaws, and protects against the risk of contradictory language in future revisions.
Move to submit a motion for the 2026 World Service Business Conference.
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To submit the accompanying motion to the World Service Business Conference.
IMPLEMENTATION: Submit the following motion to the World Service Business Conference.
COST: No additional cost beyond what would be expected for processing a standard motion.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: It ensures representation at all levels of OA Service.
RATIONALE: Only World Service Business Conference has the ability to make the change needed.
MOTION: Move to amend OA, Inc. Bylaws, Subpart B, Article IX — Conference Committees, Section 3 – Region Chairs Committee, Part b by striking and inserting as follows:
CURRENT WORDING Article IX — Conference Committees Section 3 – Region Chairs Committee
| CURRENT WORDING Article IX — Conference Committees Section 3 – Region Chairs Committee
|
SUBMITTED BY:
OA Virtual Region
INTENT: This motion is meant to give Region Chairs flexibility when they cannot attend a committee meeting.
IMPLEMENTATION: Update the Bylaws.
COST: There is no financial cost. It only requires an update to the Bylaws.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: Our primary purpose is to carry the message of recovery. Committees are one of the ways we make that possible. This motion helps make sure those committees keep running smoothly even if the Region Chair is not available.
RATIONALE: The current wording can imply that only the Vice Chair can serve as the alternate. That can be limiting if the Vice Chair is busy or unavailable. By opening the options to other trusted and experienced servants—like a past Region Chair, a current Board Officer, or a Committee Chair—we make it easier to keep the work moving forward. This ensures continuity, shared responsibility, and stronger support for the fellowship.
Deleted: NEW BUSINESS MOTION
Added: PROPOSED OA BYLAW AMENDMENTS
MOTION: Move to amend OA, Inc. Bylaws, Subpart B, Article IX — Conference Committees, Section 3 – Region Chairs Committee, Part b by striking and inserting as follows:
CURRENT WORDING Article IX — Conference Committees Section 3 – Region Chairs Committee
| PROPOSED WORDING Article IX — Conference Committees Section 3 – Region Chairs Committee
|
SUBMITTED BY:
OA Virtual Region
Email Address: chair@oavirtualregion.org
INTENT: This motion is meant to give Region Chairs flexibility when they cannot attend a committee meeting.
IMPLEMENTATION: Update the Bylaws.
COST: There is no financial cost. It only requires an update to the Bylaws.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE? HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: Our primary purpose is to carry the message of recovery. Committees are one of the ways we make that possible. This motion helps make sure those committees keep running smoothly even if the Region Chair is not available.
RATIONALE: The current wording can imply that only the Vice Chair can serve as the alternate. That can be limiting if the Vice Chair is busy or unavailable. By opening the options to other trusted and experienced servants—like a past Region Chair, a current Board Officer, or a Committee Chair—we make it easier to keep the work moving forward. This ensures continuity, shared responsibility, and stronger support for the fellowship.
Move to amend OA Virtual Region Policy Manual 7. Parliamentarian, by striking and inserting as follows:
CURRENT WORDING 7. Parliamentarian Duties of the parliamentarian are to assist the Virtual Region chair and the Virtual Region board in parliamentary procedures. | PROPOSED WORDING 7. Parliamentarian The Parliamentarian will be nominated by the Chair and approved by the Board annually. Duties of the parliamentarian are to assist the Virtual Region chair and the Virtual Region board assembly in parliamentary procedures. |
SUBMITTED BY:
Virtual Region Bylaws Committee
INTENT: To clarify the process of appointing the Parliamentarian and to update their duties so that their support extends to the Region Chair and the Assembly, not just the Board Officers.
IMPLEMENTATION: Update the Policy Manual
PRIMARY PURPOSE: This motion supports OA’s primary purpose by ensuring that business within the Assembly is conducted in an orderly, fair, and transparent manner.
RATIONALE: The current wording limits the Parliamentarian’s role to supporting the Chair and the Board Officers. In practice, the Parliamentarian serves the Assembly as a whole, ensuring that parliamentary procedure is followed during business sessions. Clarifying the appointment process (nomination by the Chair, approval by the Board, annually) adds transparency and consistency, while updating the role description reflects the actual scope of service.
MOTION: Move to amend OA Virtual Region Policy Manual, Section 10. Amendments, by striking and inserting as follows:
CURRENT WORDING 10. Amendments
| PROPOSED WORDING 10. Amendments
|
SUBMITTED BY:
OA Virtual Region Bylaws Committee
INTENT: To update and clarify the process for handling amendments so that it is consistent, efficient, and fair for all participants.
IMPLEMENTATION: The motion will revise the current rules and procedures on amendments, providing clearer language on submission, and updating the documents after assembly.
PRIMARY PURPOSE: This supports OA’s primary purpose by ensuring that group conscience is expressed in an orderly way.
RATIONALE: At present, handling of adopted motions and the updating of the document can be unclear. Updating the rules creates transparency, reduces duplication, and enables members to participate more confidently in decision-making.
The Treasurer’s report and budget were taken up. Questions were asked and answered.
An Amendment was introduced by the Data Coordinator regarding Find-a-Meeting – to send an additional $1,000 US from the 2025 Budget, and the same from the 2026 budget to World Service for the Find-a-Meeting project. Seconded.
The amendment passed with no objection.
The budget, as amended, was seconded, and approved.
Charts shared online
The applicant spoke, followed by a question-and-answer period.
Vote on the election of a new chair: 38 yes, 0 no.
Nominations were taken from the floor. One nomination was accepted.
The nominee spoke, followed by a question-and-answer period.
Vote on the election of a new treasurer: 39 yes, 0 no.
The applicant spoke, followed by a question-and-answer period.
Vote on the election of a new digital coordinator: 34 yes, 4 no votes.
Nominations were taken from the floor. One nomination was accepted.
The nominee spoke, followed by a question-and-answer period.
Vote on the election of a new data coordinator: 37 yes, 1 no.
The applicant spoke, followed by a question-and-answer period.
Vote on the election of a member-at-large: 38 yes, 0 no.
The applicant spoke, followed by a question-and-answer period.
Vote on the affirmation of the trustee liaison: 37 yes, 1 no.
Move that the World Service Business Conference direct the Board of Trustees to create a new Specific Focus category titled “Ethnically Jewish.”
New Business Motion 6 was taken up.
The motion was presented, followed by a period for questions and debate.
There is no objection to calling the vote.
Motion 6 was adopted.
MOTION: Move to amend World Service Business Conference Policy 1984b by striking and inserting as follows:
CURRENT WORDING World Service Business Conference Policy 1984b It was adopted that: The World Service Convention will be held at a time and place to be determined by the Board of Trustees. | PROPOSED WORDING World Service Business Conference Policy 1984b It was adopted that: The World Service Convention will be held at a time and place to be determined by the Board of Trustees. Every two years the World Service will hold a Virtual retreat, which all members are encouraged to attend. Additionally. World Service Conventions will be scheduled at a time and place determined by the Board of Trustees. |
SUBMITTED BY:
OA Virtual Region
INTENT
This motion seeks to establish a recurring Virtual World Service Convention every two years, building upon the proven success of large-scale virtual events within several Regions of OA including the Virtual Region. By creating a consistent, global gathering, this convention will provide a space for members from all countries and languages to connect, share their experience, strength, and hope, and deepen their recovery beyond the Region level.
IMPLEMENTATION
An assigned Region will oversee the planning and execution of the convention, forming a dedicated committee responsible for logistics, programming, and multilingual accessibility. Utilizing proven virtual event platforms, the committee will ensure seamless participation across time zones and languages, providing live translations (as far as practicable), recordings, and interactive engagement tools to maximize inclusivity.
COST
Costs will primarily cover platform hosting, technical support, translation services, and promotional efforts. These expenses will be offset by voluntary contributions, possible registration fees, and potential fundraising initiatives, ensuring financial sustainability while keeping the convention accessible to all members.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?
This motion directly supports OA’s primary purpose by creating a unique opportunity for members worldwide to engage in fellowship, strengthen their recovery, and carry the message to those who still suffer. By offering an accessible and inclusive space for connection and service, this convention fosters unity and extends the reach of OA beyond local and regional levels.
RATIONALE
Move to submit a substitute motion in place of the previously submitted motion for the 2026 World Service Business Conference, as outlined in Appendix A. The original motion, included for reference in Appendix B, will be withdrawn in favor of this substitute.
SUBMITTED BY:
Virtual Region Bylaws Committee and Virtual Region Board
INTENT: To replace the previously submitted motion with a revised version that is more specific, streamlined, and actionable.
IMPLEMENTATION: The substitute motion will stand in place of the original and follow the standard World Service Business Conference process for consideration.
COST: No additional cost beyond what would be expected for processing a standard motion.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: By ensuring clarity and focus in motions presented to the World Service Business Conference, it helps maintain effective communication that supports OA’s ability to carry the message.
RATIONALE: The substitute motion provides improved clarity and feasibility, making it more appropriate for World Service Business Conference consideration than the original.
MOTION: Move that the World Service Business Conference direct the Board of Trustees to create a new Specific Focus category titled “Ethnically Jewish.”
Further move that the Board of Trustees add the term “Ethnically Jewish” to the Specific Focus drop-down menu used on the OA.org website for the purpose of listing and identifying meetings.
SUBMITTED BY:
OA Virtual Region
chair@oavirtualregion.org
INTENT: To formally recognize and support the cultural diversity within Overeaters Anonymous by establishing “Ethnically Jewish” as a valid and distinct Specific Focus category.
IMPLEMENTATION: Add to the specific focus drop down menu on OA.org and other official sites.
Updates to literature will be made as part of the standard review process.
COST: Unknown
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: OA’s primary purpose, as stated in Tradition Five, is to “carry its message to the compulsive overeater who still suffers.” This motion directly supports that purpose by improving the visibility and accessibility of meetings that may be particularly helpful to a segment of the OA population: those who identify as ethnically Jewish.
RATIONALE: OA has successfully created Specific Focus categories for other ethnic communities—such as “Asian Pacific Islander Desi” and “Black, Indigenous, and People of Color”—there remains no category specifically acknowledging members who identify as ethnically Jewish. This identity is not about religious belief or practice; it is a shared cultural, historical, and ethnic experience. Many individuals identify as ethnically Jewish without participating in Jewish religious observance. They may be secular, cultural, interfaith, or even non-believing Jews who nonetheless share a background, family history, and relationship with food shaped by Jewish ethnicity. These experiences often include intergenerational trauma, communal food customs, cultural norms surrounding body image, and family expectations—all of which can deeply influence patterns of compulsive eating and recovery.
This motion is not about promoting any faith tradition within OA, nor does it ask OA to make religious accommodations. Rather, it mirrors existing Specific Focus categories that reflect cultural and demographic experience without reference to belief systems. This category affirms the lived reality of ethnically Jewish members who may otherwise feel invisible or misunderstood within broader meetings.
Adding “Ethnically Jewish” as a Specific Focus category allows for greater visibility, empowerment, and outreach. It offers newcomers a clearer path to connection and helps current members find recovery spaces where they feel culturally safe and understood. It also empowers groups to self-identify in a way that aligns with their members’ experiences—while remaining fully compliant with OA’s Traditions, including the requirement that groups have no outside affiliations.
Inclusion of this category promotes OA’s values of unity in diversity. It signals to Jewish-identifying members who may have felt excluded or isolated that they are seen, welcomed, and supported in their recovery journey. It strengthens our Fellowship by ensuring that all compulsive eaters, regardless of their cultural background, can find a space where the message of recovery resonates with their lived experience. This is a simple, low-cost, and high-impact way to extend the hand and heart of OA to those who still suffer.
MOTION: Move to create Ethnically Jewish as a Specific Focus Category.
Further move to add “Ethnically Jewish” to the specific focus drop-down menu on OA.org
SUBMITTED BY:
NAME OF CHAIR
OA Virtual Region
chair@oavirtualregion.org
INTENT: To create a Jewish Ethnicity specific focus category for meetings
IMPLEMENTATION: Add to the specific focus drop down menu on OA.org and other official sites.
COST: Office Time
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: To provide urgently-needed space to ethnically Jewish fellows, improving their recovery and rendering relevant fellows more resourced and available to support the OA fellowship as a whole.
RATIONALE: Due to shared DNA, intergenerational trauma, similar family systems and shared customs around eating, Jewish ethnicity fellows are uniquely positioned to share relevant experience, strength and hope with those of shared ethnicity. Due to the rise in antisemitism, many Jewish ethnicity fellows feel the need for space to let their guard down and not think about being politicized or otherwise judged for their ethnicity. Some no longer feel safe or invited to share honestly in ordinary meetings. Many are dealing with complex social and career issues as a result of ongoing antisemitism. These challenges can impact abstinence — and are thus potentially life-threatening– and require rooms of greater sensitivity to navigate though and recover.
The genetic testing companies like 23 and Me label Jewish as a distinct ethnic category. Given the ethnic nature of Jewishness, it is already covered by the Unity with Diversity Policy. Withholding permission would constitute a break in policy.
Jewish ethnicity fellows disagree on everything from politics to religion; what Jewish ethnicity fellows do indeed share is DNA, hence the ethnic status of this group.
The Young Person’s Ethnically Jewish meeting has been thriving since August 2024, providing refuge to those fellows who need it. Members of this meeting hope to see more such meetings, so other Jewish ethnicity fellows can touch the depth of safety and connection they have been blessed with.
Greater health in Jewish ethnicity recovery allows these fellows to be of greater service to OA as a whole. When cups are overflowing, relevant fellows can better benefit the overall beloved OA fellowship. Young People’s Intergroup can attest to the recovery benefits of having specific focus for all YPs, and are eager to see Jewish ethnicity fellows similarly benefit.
No additional updates.
Move to create a Special Committee on the distribution of digital literature intended to replace the current Board of Trustees (BOT) ad hoc committee on literature.
New Business Motion 7 was taken up.
The substitution motion was presented, followed by a period for questions and debate.
There was a motion to extend time for questions. This was amended.
A motion to extend time for questions by five minutes.
Vote to extend time for questions by five minutes: 22 yes, 10 no.
Vote on New Business Motion 7 – substitute: Vote: 20 yes; 15 no.
NBM 7 Substitute Motion VR Board to WSBC reference literature
Move to create a Special Committee on the distribution of digital literature intended to replace the current Board of Trustees (BOT) ad hoc committee on literature.
This Special Committee shall be empowered by the Conference to develop a fully integrated, OA-branded membership e-reader platform. The platform will include literature sales, OA content delivery, opportunities for digital group literature tables, links for Seventh Tradition contributions, and access to general OA resources.
The committee shall be formed following the 2026 Conference and will report to the next Conference. The platform is to be launched by the end of 2027.
To carry out this work, the Special Committee is authorized to implement such changes as are necessary to fulfil the intent of this motion.
The committee shall consist of two trustees (selected by the Board of Trustees), two region chairs (selected by the Region Chairs Committee), and three additional voting members.
The committee may, by a two-thirds majority vote of its voting members, add other individuals to serve in an advisory capacity. Such advisory members shall have a voice but no vote.
The committee shall submit a budget line-item request for inclusion in the 2026 OA budget.
SUBMITTED BY:
Virtual Region Board
INTENT:
To create a committee that will implement an eReader platform.
IMPLEMENTATION:
The committee will review technologies previously presented to the Board by the Virtual Region Trustee and evaluate any new viable options. It will determine the content plan, design the site map, assess functionality needs, and develop a rollout plan for the platform.
The committee will prepare a request for proposal (RFP) outlining development and maintenance costs, incorporating input into the content plan as needed.
Following the review and selection of bids, the committee will collaborate with the Board of Trustees to finalize contract terms. In accordance with OA Bylaws, Subpart A, Article IX — Miscellaneous Provisions, Section 3 – Execution of Checks, Notes, Contracts, (a) the Executive Committee shall authorize the appropriate person(s) to enter into the contract on behalf of Overeaters Anonymous, Inc. Thereafter, the committee will oversee the rollout of the platform.
COST
Cost: a one time $15,000 to $20,000 plus $6,000 to $15,000 annually with the intent of costs to be recovered by a return on the investment from literature sales.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?
It enables the Fellowship to reach members and newcomers directly where OA literature is accessed and purchased. By developing an OA-operated digital platform, the Fellowship can share recovery resources, encourage use of OA literature, and promote the Tool of Writing in a unified, recovery-centered environment.
This platform will strengthen connections, provide timely access to OA-approved materials, and support members in all stages of recovery — including newcomers and those returning from relapse — helping to carry the message of recovery more effectively to the compulsive eater who still suffers.
RATIONALE:
A large and ever growing percentage of OA meetings are now virtual. Every region includes virtual meetings, and three regions currently have virtual intergroups. However, the technologies used to distribute OA literature outside of oa.org are outdated and do not facilitate meaningful membership outreach or growth.
This motion responds to the need for OA to reach its virtual membership through a recovery-driven digital literature platform. The shared recovery experience once found at in-person literature tables or in one-on-one member exchanges is lost on commercial platforms such as Amazon and Apple, and even, in part, on oa.org. By developing an OA-operated platform, the Fellowship can carry the message more effectively to newcomers, returnees, and members in relapse, while also strengthening unity and accessibility.
The current Board of Trustees Ad Hoc Committee on e-commerce has produced limited and inequitable results, with limited recommendations that do not fully address the needs of OA’s global and virtual membership. A Special Committee empowered by the Conference can provide broader representation, ensure access across regions, and ensure a more forward-thinking, recovery-driven approach.
An OA-operated digital literature platform will:
This motion strengthens OA’s ability to carry the message by meeting members where they are—online—providing direct access to literature, workshops, and recovery materials; supporting newcomer retention; and fostering connections across the Fellowship. OA will manage its own digital presence and membership data, while generating additional resources to sustain the Fellowship’s growth and recovery.
Edited the following sentencing, adding “fee of” and “cost of.”
COST: A one time fee of $15,000 to $20,000 plus costs of $6,000 to $15,000 annually with the intent of costs to be recovered by a return on the investment from literature sales.
MOTION: Move to create a Special Committee on the distribution of digital literature intended to replace the current Board of Trustees (BOT) ad hoc committee on literature.
This Special Committee shall be empowered by the Conference to develop a fully integrated, OA-branded membership e-reader platform. The platform will include literature sales, OA content delivery, opportunities for digital group literature tables, links for Seventh Tradition contributions, and access to general OA resources.
The committee shall be formed following the 2026 Conference and will report to the next Conference. The platform is to be launched by the end of 2027.
To carry out this work, the Special Committee is authorized to implement such changes as are necessary to fulfil the intent of this motion.
The committee shall consist of two trustees (selected by the Board of Trustees), two region chairs (selected by the Region Chairs Committee), and three additional voting members.
The committee may, by a two-thirds majority vote of its voting members, add other individuals to serve in an advisory capacity. Such advisory members shall have a voice but no vote.
The committee shall submit a budget line-item request for inclusion in the 2026 OA budget.
SUBMITTED BY:
OA Virtual Region
Email Address: chair@oavirtualregion.org
INTENT: To create a committee that will implement an eReader platform.
IMPLEMENTATION: The committee will review technologies previously presented to the Board by the Virtual Region Trustee and evaluate any new viable options. It will determine the content plan, design the site map, assess functionality needs, and develop a rollout plan for the platform.
The committee will prepare a request for proposal (RFP) outlining development and maintenance costs, incorporating input into the content plan as needed.
Following the review and selection of bids, the committee will collaborate with the Board of Trustees to finalize contract terms. In accordance with OA Bylaws, Subpart A, Article IX — Miscellaneous Provisions, Section 3 – Execution of Checks, Notes, Contracts, (a) the Executive Committee shall authorize the appropriate person(s) to enter into the contract on behalf of Overeaters Anonymous, Inc. Thereafter, the committee will oversee the rollout of the platform.
COST: A one time fee of $15,000 to $20,000 plus costs of $6,000 to $15,000 annually with the intent of costs to be recovered by a return on the investment from literature sales.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?: It enables the Fellowship to reach members and newcomers directly where OA literature is accessed and purchased. By developing an OA-operated digital platform, the Fellowship can share recovery resources, encourage use of OA literature, and promote the Tool of Writing in a unified, recovery-centered environment.
This platform will strengthen connections, provide timely access to OA-approved materials, and support members in all stages of recovery — including newcomers and those returning from relapse — helping to carry the message of recovery more effectively to the compulsive eater who still suffers.
RATIONALE: A large and ever growing percentage of OA meetings are now virtual. Every region includes virtual meetings, and three regions currently have virtual intergroups. However, the technologies used to distribute OA literature outside of oa.org are outdated and do not facilitate meaningful membership outreach or growth.
This motion responds to the need for OA to reach its virtual membership through a recovery-driven digital literature platform. The shared recovery experience once found at in-person literature tables or in one-on-one member exchanges is lost on commercial platforms such as Amazon and Apple, and even, in part, on oa.org. By developing an OA-operated platform, the Fellowship can carry the message more effectively to newcomers, returnees, and members in relapse, while also strengthening unity and accessibility.
The current Board of Trustees Ad Hoc Committee on e-commerce has produced limited and inequitable results, with recommendations that do not fully address the needs of OA’s global and virtual membership. A Special Committee empowered by the Conference can provide broader representation, ensure access across regions, and ensure a more forward-thinking, recovery-driven approach.
An OA-operated digital literature platform will:
This motion strengthens OA’s ability to carry the message by meeting members where they are—online—providing direct access to literature, workshops, and recovery materials; supporting newcomer retention; and fostering connections across the Fellowship. OA will manage its own digital presence and membership data, while generating additional resources to sustain the Fellowship’s growth and recovery.
Move that OA Virtual Region Submit the following motion to World Service Business Conference 2026.
An amendment was introduced and seconded, followed by debate.
The amendment, accepted as a substitute motion, was presented:
“Every two years the World Service will hold a Virtual retreat, which all members are encouraged to attend. Additionally, World Service Convention will be scheduled at a time and place determined by the board of Trustees.”
Vote to make the substitute motion the new motion: 27 yes, 11 no.
Debate continued, followed by questions.
Vote on New Business Motion 8 – substitute: 27 yes, 9 no.
NBM 8: Sunlight IG WSBC Conventions
NEW BUSINESS MOTION 8
Move that OA Virtual Region Submit the following motion to World Service Business Conference 2026.
SUBMITTED BY:
OA Sunlight Intergroup
INTENT: Please see the “intent” section in the motion that follows.
IMPLEMENTATION: Submit motion to World Service Office.
COST: $0
PRIMARY PURPOSE: Please see the “How Does This Motion Support OA’s Primary Purpose” section in the motion that follows.
RATIONALE: Please see the “Rationale” section in the motion that follows.
PROPOSED OA NEW BUSINESS MOTION
OVER-ALL: Replaced “Convention” with “retreat” where appropriate.
INTENT: Deleted “large scale” from “the large-scale virtual event…”
IMPLEMENTATION: Replaced “An assigned Committee Region will oversee the planning and execution of the convention…” with “The Board of Trustees will assign a Committee which will oversee the planning and execution of the retreat…”
Overcoming Barriers to Participation: Replaced “conventions” with “events.”
Strengthening Recovery and Service: Deleted “Workshops, speaker panels, and interactive.”
Enhancing OA’s Reach and Impact: Replaced “recurring” with “regular.”
MOTION: Move to amend World Service Business Conference Policy 1984b by striking and inserting as follows:
CURRENT WORDING World Service Business Conference Policy 1984b It was adopted that: The World Service Convention will be held at a time and place to be determined by the Board of Trustees. | PROPOSED WORDING World Service Business Conference Policy 1984b It was adopted that: Every two years the World Service will hold a Virtual retreat, which all members are encouraged to attend. The Additionally World Service Conventions will be held scheduled at a time and place determined by the Board of Trustees. |
SUBMITTED BY:
OA Virtual Region
Email Address: chair@oavirtualregion.org
INTENT: This motion seeks to establish a recurring Virtual retreat every two years, building upon the proven success of virtual events within several Regions of OA including the Virtual Region. By creating a consistent, global gathering, this retreat will provide a space for members from all countries and languages to connect, share their experience, strength, and hope, and deepen their recovery beyond the Region level.
IMPLEMENTATION: The Board of Trustees will assign a Committee which will oversee the planning and execution of the retreat, forming a dedicated committee responsible for logistics, programming, and multilingual accessibility. Utilizing proven virtual event platforms, the committee will ensure seamless participation across time zones and languages, providing live translations (as far as practicable), recordings, and interactive engagement tools to maximize inclusivity.
COST: Costs will primarily cover platform hosting, technical support, translation services, and promotional efforts. These expenses will be offset by voluntary contributions, possible registration fees, and potential fundraising initiatives, ensuring financial sustainability while keeping the retreat accessible to all members.
HOW DOES THIS MOTION SUPPORT OA’S PRIMARY PURPOSE?
This motion directly supports OA’s primary purpose by creating a unique opportunity for members worldwide to engage in fellowship, strengthen their recovery, and carry the message to those who still suffer. By offering an accessible and inclusive space for connection and service, this retreat fosters unity and extends the reach of OA beyond local and regional levels.
RATIONALE:
Expanding Global Fellowship: Overeaters Anonymous is a worldwide fellowship, yet many members, especially those in remote or underrepresented areas, lack opportunities for large-scale engagement. A Virtual World Service retreat held every two years provides a consistent and structured space where members from diverse backgrounds can connect, share their journeys, and find support beyond their immediate communities. This event fosters a greater sense of unity and belonging within OA as a whole.
Proven Success of Virtual Events: The Virtual Region amongst others has demonstrated that virtual gatherings can be effectively executed and highly beneficial for members. Previous virtual conventions and workshops have successfully brought together hundreds of participants, proving that technology can bridge distances and create meaningful connections. This motion builds on that success, ensuring that a well-organized and engaging event becomes a regular part of OA’s global offering.
Overcoming Barriers to Participation: Traditional in-person events often present financial and logistical challenges, including travel, lodging, and accessibility concerns. A virtual format eliminates these barriers, making it easier for members with financial constraints, disabilities, or caregiving responsibilities to participate. Additionally, multilingual support will ensure that more members can engage fully, regardless of their primary language.
Strengthening Recovery and Service: A global World Service retreat offers members opportunities for deeper learning, recovery, and service. Sessions will provide fresh perspectives on OA principles, strengthening individual recovery and inspiring greater participation in service roles. The event will also serve as a platform to train and encourage future trusted servants within the fellowship.
Enhancing OA’s Reach and Impact: By creating a World Wide Virtual World Service retreat, OA reinforces its commitment to inclusivity and accessibility. This motion ensures that the message of recovery continues to reach members worldwide, providing a vital space for connection and growth that aligns with OA’s core mission. A regular retreat will not only support existing members but also create opportunities to welcome newcomers, broadening OA’s impact on a global scale
Move to amend OA Virtual Region Bylaws, Article 5, Section 8 – Board of Directors
Bylaws Amendment E was taken up.
The Bylaws Amendment was presented, followed by a period for questions and debate.
Vote 30 yes; 5 no.
BLA E Board quorum
MOTION: Move to amend OA Virtual Region Bylaws, Article 5, Section 8 – Board of Directors, by inserting as follows:
CURRENT WORDING Article 5 – The Virtual Region Board Section 8 – Board of Directors The officers of the Virtual Region shall be the directors of the corporation.
| PROPOSED WORDING Article 5 – The Virtual Region Board Section 8 – Board of Directors The officers of the Virtual Region shall be the directors of the corporation.
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A reading from the Twelve Steps and Twelve Traditions of Overeaters Anonymous (Step 12) followed by recitations of the Responsibility Pledge.
The assembly was adjourned with the Serenity Prayer at 4:00 PM Eastern Time.
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