OA Virtual Region Board Meeting Minutes

January 3, 2026

Members Present:

Chair
Vice Chair
Treasurer
Secretary
Member at Large
Trustee
Data Coordinator
Digital Coordinator
Bylaws Committee Chair
Data Tech Committee Chair
Language Services Committee Chair
Public Information Professional Outreach/Unity With Diversity Chair
Convention Committee Co-Chair

Opening:

Serenity Prayer In English and Spanish.

Readings:

Virtual Region Strategic Vision
The Twelve Concepts of Service of Overeaters Anonymous

Introductions

Approval of Minutes from the December 2025 Board meeting with no objections.

Treasurer’s Report

The incoming Treasurer and outgoing Treasurer are transitioning. Quarterly accounting of contributions, donations, and expenses will be forthcoming. The Treasurer does not have access to the online contribution accounts yet. Banking paperwork has been signed, and the insurance bill has been paid. (They were reminded about a possible second insurance policy.) Hiring a bookkeeper is in process.

UNFINISHED BUSINESS

1. Banking resolutions motion – Motion to transition the banking account – for the Chair and the Treasurer to be approved for the bank account and previous Treasurer to be removed. Five Board members voted in the affirmative. There was no opposition.
2. Virtual Region motions forwarded to World Service Business Conference:

The Trustee Liaison to the Virtual Region encouraged strong Virtual Region participation to support the motions submitted.

Actions:
Retreat Motion: The Chair is communicating with Sunlight Intergroup regarding suggestions regarding cost estimates to be presented at World Service Business Conference.

Digital Literature Motion: The Virtual Region will monitor the possibility of working with World Service in their digital literature efforts as the Virtual Region motion was ruled out of order. 

NEW BUSINESS

Convention Planning:

• Registration: A site will be tested within the next few days.
• Responsibilities: Track 1 – Keynote run by co-chairs; Track 2/Track 3 – sessions and workshops are run by subcommittee; Track 4 – Newcomer Open House is run by PIPO/UWD Committee.
• Language Services: The Chair of the Language Services Committee is going to propose the committee create a subcommittee for each language. The committee chair says that AI is working for most of the languages, especially French, Portuguese, German, and Spanish.
• Training: The Training Schedule for Tracks 1-3 was shared.
• Deadline: Workshop/session sign-up deadline is January 15, 2026, but will probably be extended.

World Service Business Conference:

January 5, 2026 – An Agenda Questionnaire will be posted on the website. Responses from all service bodies are due February 19.

January 24, 2026 – World Service Business Conference Meet the Maker for all members at 11:00 a.m. Mountain Standard Time.

Committee Report Updates

Bylaws Committee: The new Bylaws Committee Chair does not have access to the archive account yet. Post-Assembly 2 updates to the Bylaws or Policy and Procedures Manual will be confirmed once access is finalized.

Intergroup Outreach Committee: Carry The Message Workshop – Saturday, January 10, 2026, 9:30 AM ET (UTC -5) and 5:00 PM ET (UTC -5).

The meeting closed with the ‘we’ version of the Serenity in various languages.

Dates to Note: