CURRENT WORDING

5. Board Members Duties by Position

3. Secretary

1. Takes minutes of all assembly and board meetings.

1. The Secretary will provide within 15 days after the Assembly a draft of the Assembly minutes for the Minutes Review Committee review.
2. Minutes Review Committee members will provide the Secretary with additions or corrections within 15 days upon receipt of the minutes.
3. If there is a discrepancy, the secretary will review the recording and advise the committee.
4. After the committee has been advised as to the contents of the recording, the committee will vote on the inclusion or removal of any found discrepancies of any element of the minutes. This requires a two-thirds majority.

2. Once the minutes are completed

1. Will submit a copy of the unapproved minutes to the Digital Communications Committee to be posted on the Virtual Region website.
2. Send application forms of trustee nominees to the World Service Office within one week of affirmation of candidates.

3. Additionally, the secretary shall:

1. Create a digital copy of all Virtual Region documents for storage on the appropriate platform.
2. Have access through the Data Coordinator to contact listings of all representatives, intergroup chairs, committee chairs and board members including but not limited to their name, phone, email and time zone.

4. Assembly duties:

1. Be responsible for assembling a team to do the preparation of registration and Virtual Region business assembly-related materials, including updating credentials and roll call for assembly.
2. Be responsible for  assembling a team to do the preparation of registration and Virtual Region business assembly-related materials, including updating credentials and roll call for assembly.    
3. The Secretary shall maintain copies of all pertinent assembly materials in the appropriate Google Drive.  
4. Be responsible for updating credentials and roll call for and at the Virtual Region business assembly.
5. Review updates resulting from motions at the Virtual Region business assemblies and then submits Bylaws and Policy and Procedures for posting within 25 days of the business assembly.
6. Works with the data coordinator as needed to accomplish the goals of the region.
7. Other duties as assigned.

PROPOSED WORDING

5. Board Members Duties by Position

3. Secretary

1. Takes minutes of all assembly and board meetings.

1. The Secretary will provide within 15 days after the Assembly a draft of the Assembly minutes for the Minutes Review Committee review.
2. Minutes Review Committee members will provide the Secretary with additions or corrections within 15 days upon receipt of the minutes.
3. If there is a discrepancy, the secretary will review the recording and advise the committee.
4. After the committee has been advised as to the contents of the recording, the committee will vote on the inclusion or removal of any found discrepancies of any element of the minutes. This requires a two-thirds majority.

2. Once the minutes are completed

1. Will submit a copy of the unapproved minutes to the Digital Communications Committee to be posted on the Virtual Region website.
2. Send application forms of trustee nominees to the World Service Office within one week of affirmation of candidates.

1. The Secretary will compile draft Assembly minutes within 30 days of the Assembly.
2. The draft minutes and Assembly recording will be sent to the Minutes Review Committee, which will provide any additions or corrections to the Secretary within 15 days.
3. The minutes will then be sent to the Data Officer for redaction and final review who will send them to the Webmaster for posting on the website.

2. Additionally, the secretary shall:

1. Create a digital copy of all Virtual Region documents for storage on the appropriate platform.

1. Have access through the Data Coordinator to contact listings of all representatives, intergroup chairs, committee chairs and board members including but not limited to their name, phone, email and time zone lists and other data as required.
2. Send application forms of trustee nominees to the World Service Office within one week of affirmation of candidates.

2. Assembly duties:

1. Be responsible for assembling a team to do the preparation of registration and Virtual Region business assembly-related materials, including updating credentials and roll call for assembly.
2. Be responsible for  assembling a team to do the preparation of registration and Virtual Region business assembly-related materials, including updating credentials and roll call for assembly. 

1. Assemble a team responsible for preparing registration and assembly-related materials. Both before, during and after the Assembly.      
2. The Secretary shall maintain copies of all pertinent assembly materials in the appropriate Google Drive.  
3. Be responsible for updating credentials and roll call for and at the Virtual Region business assembly. With the support of the data coordinator and a support team, updates credentials and roll call before and during the Assembly.
4. Review updates resulting from motions at the Virtual Region business assemblies and then submits Bylaws and Policy and Procedures for posting within 25 days of the business assembly.
5. Works with the data coordinator as needed to accomplish the goals of the region.

4. Other duties as assigned.