BLA I: Amendments BL

BLA I:

MOTION: Move to amend OA Virtual Region Bylaws, Article 10 – Amendments, by striking and inserting as follows:

 

CURRENT WORDING

ARTICLE 10 – AMENDMENTS

  1. Amendments to these bylaws may be proposed by any registered Virtual Region service body, the Virtual Region board, or a Virtual Region committee.
  2. Amendments shall be submitted to the chair and secretary at least 60 days prior to the Business Assembly.
  1. Motions must be submitted using the region-approved form.
  2. Motions will be reviewed by the bylaws committee for accuracy no later than 50 days prior to the assembly.
  1. Except as otherwise specified by these bylaws, amendments to these bylaws may be adopted by a two-thirds majority of those persons voting at any regular or special business meeting of the Virtual Region.
  2. Amendments to the Twelve Steps, Twelve Traditions and Twelve Concepts of OA Service may only be made per OA, Inc. Bylaws, Subpart B, Article XII, Section 1e.
  3. Such changes made in accordance with the OA Inc., Bylaws to the Twelve Steps, Twelve Traditions or Twelve Concepts of OA Service will be automatically adopted in these bylaws without need for any further vote or action by the Virtual Region.
  4. Any amendments adopted by the World Service Conference that impact these bylaws, shall be updated by the Virtual Region Bylaws Committee and the assembly membership will be notified.

PROPOSED WORDING

ARTICLE 10 – AMENDMENTS

  1. Amendments to these bylaws may be proposed by any registered Virtual Region affiliated service body, the Virtual Region board, or a Virtual Region committee.
  2. Amendments shall be submitted to the chair and secretary at least 60 days prior to the Business Assembly.
  1. Motions must be submitted using the region-approved form.
  2. Motions will be reviewed by the bylaws committee for accuracy no later than 50 days prior to the assembly.
  1. Motions must be submitted using the region-approved form.
  2. Motions will be reviewed by the Bylaws Committee no later than 50 days prior to the assembly.
  3. Except as otherwise specified by these bylaws, amendments to these bylaws may be adopted by a two-thirds majority of those persons of voting members at any regular or special business meeting of the Virtual Region assembly.
  4. Any amendments adopted by the World Service Conference that impact these bylaws, shall be updated by the Bylaws Committee and the assembly membership will be notified.
  5. Upon receipt of the final draft Assembly minutes, the Bylaws Committee, under the oversight of the secretary, will:
  1. Update the Bylaws to reflect any changes adopted at the Assembly.
  2. Send the updated Bylaws to the Secretary for Approval.
  3. Once approved the secretary will:
  1. Send the bylaws to the Region Chair, Trustee Liaison, and the World Service Office.
  2. Submit the updated Bylaws to the Webmaster for posting on the website.
  1. Amendments to the Twelve Steps, Twelve Traditions and Twelve Concepts of OA Service may only be made per OA, Inc. Bylaws, Subpart B, Article XII, Section 1e.
  2. Such changes made in accordance with the OA Inc., Bylaws to the Twelve Steps, Twelve Traditions or Twelve Concepts of OA Service will be automatically adopted in these bylaws without need for any further vote or action by the Virtual Region.
  3. Any amendments adopted by the World Service Conference that impact these bylaws, shall be updated by the Virtual Region Bylaws Committee and the assembly membership will be notified.

SUBMITTED BY:

Virtual Region Bylaws Committee

For the motion maker’s contact details, please email secretary@oavirtualregion.org

INTENT: To update and clarify the process for handling amendments so that it is consistent, efficient, and fair for all participants.

IMPLEMENTATION: The motion will revise the current rules and procedures on amendments, providing clearer language on submission, and updating the documents after assembly.

PRIMARY PURPOSE: This supports OA’s primary purpose by ensuring that group conscience is expressed in an orderly way.

RATIONALE: At present, handling of adopted motions and the updating of the document can be unclear. Updating the rules creates transparency, reduces duplication, and enables members to participate more confidently in decision-making.