CURRENT WORDING

V. Board Members Duties by Position

1. Secretary
   1. Takes minutes of all assembly and board meetings.
      1. The Secretary will provide within 10 days after the Assembly a draft of the Assembly minutes for the Minutes Review Committee review.
      2. Committee members will provide the Secretary with additions or corrections within 10 days upon receipt of the minutes.
      3. If there is a discrepancy, the secretary will review the recording and advise the committee.
      4. After the committee has been advised as to the contents of the recording, the committee will vote on the inclusion or removal of any found discrepancies of any element of the minutes. This requires a two-thirds majority.
   2. Once the minutes are completed
      1. Will submit a copy of the unapproved minutes to the Digital Communications Committee to be posted on the Virtual Region website.
      2. Send application forms of trustee nominees to the World Service Office within one week of affirmation of candidates.
   3. Additionally, secretary shall:
      1. Create a digital copy of all Virtual Region documents for storage on the appropriate platform.
      2. Have access through the Data Coordinator to contact listings of all representatives, intergroup chairs, committee chairs and board members including but not limited to their name, phone, email and time zone.
      3. Be responsible for keeping and giving out passwords for all digital platforms to those authorized by their position, unless restricted or otherwise assigned.
      4. Be responsible for preparation of registration and Virtual Region business assembly-related materials.
      5. Be responsible for updating credentials and roll call for and at the Virtual Region business assembly.
      6. Review updates resulting from motions at the Virtual Region business assemblies and then submits Bylaws and Policy and Procedures for posting within 25 days of the business assembly.
      7. Works with the data coordinator as needed to accomplish the goals of the region.
      8. Other duties as assigned.

PROPOSED WORDING

V. Board Members Duties by Position

3)  Secretary

a)   Takes minutes of all assembly and board meetings.

1. The Secretary will provide within 10 15 days  after the Assembly a draft of the Assembly minutes for the Minutes Review Committee to review.
2. Minutes Review Committee members will provide the Secretary with additions or corrections within 10 15 days upon receipt of the minutes.
3. If there is a discrepancy, the secretary will review the recording and advise the committee.
4. After the committee has been advised as to the contents of the recording, the committee will vote on the inclusion or removal of any found discrepancies of any element of the minutes. This requires a two-thirds majority.

b) Once the minutes are completed

1. Will submit a copy of the unapproved minutes to the Digital Communications Committee to be posted on the Virtual Region website.
2.  Send application forms of trustee nominees to the World Service Office within one week of affirmation of candidates.

c)  Additionally, the secretary shall:

1.    Create a digital copy of all Virtual Region documents for storage on the appropriate platform.
2. Have access through the Data Coordinator to contact listings of all representatives, intergroup chairs, committee chairs and board members including but not limited to their name, phone, email and time zone.

iii Be responsible for keeping and giving out passwords for all digital platforms to those authorized by their position, unless restricted or otherwise assigned.

d.  Assembly Duties

1.  Be responsible for  assembling a team to do the preparation of registration and Virtual Region business assembly-related materials, including updating credentials and roll call for assembly.    
2.  Create a digital copy of all Virtual Region documents for storage on the appropriate on the appropriate platform
3. The Secretary shall maintain copies of all pertinent assembly materials in the appropriate Google Drive.  

1.  Be responsible for updating credentials and roll call for and at the Virtual Region business assembly.
2. Review updates resulting from   motions at the Virtual Region business assemblies and then submits Bylaws and Policy and Procedures for posting within 25 days of the business assembly.

6.  Works with the data coordinator as needed to accomplish the goals of the region.

7.  Other duties as assigned.