Virtual Region Board Meeting Minutes
Date: October 6, 2024
Time: 1:30 PM ET (UTC-5)

Members Present:

• Chair
• Vice Chair
• Secretary
• Treasurer
• Trustee
• Data Coordinator
• Twelve Step Within Committee Chair
• PIPO Committee Chair
• Digital Communications Coordinator
• Digital Resources Chair
• Finance Committee Chair
• Language Services Chair
• A member of the IGOR committee.

Quorum: Declared present.

Strategic Vision:
The function of the Virtual Region Board is to serve and support its committees, intergroups, service boards, meetings, and members, and to carry the message to those who still suffer.

Amendment: The board approved the addition of service boards to the Strategic Vision.

Opening:
The meeting opened with the Serenity Prayer in Spanish and English.

Approval of Minutes:
The minutes from the September Board meeting were approved as presented.

Committee Reports:

Bylaws:

• Not present.

Convention:

• The committee is seeking a Co-Chair.
• The schedule and timing of the convention are under review.
• The committee requests members to answer the survey to name the convention and share the link with others.

Data:

• Raised questions regarding the budget.
• The ad-hoc tech committee needs to fill three positions 
• The board voted unanimously to change the Tech committee into a subcommittee of the Data committee. .
• A Google Docs workshop will be organized for Board and committee members.

Digital Resources:

• No updates.

Finance:

• The committee is preparing an appeal letter.

Twelfth Step Within:

• The 17-week step-study workshop will not be interpreted into Spanish because the required literature is not available in neutral Spanish and one unique translation. The committee requests support with translating the literature.
• A workshop on Steps 1 to 3 will be offered with Spanish interpretation.

PIPO and Unity with Diversity:

• The next Open House will be held on February 28, March 1, and March 2 during the Convention.
• Intergroups are needed to host the Interview Workshops, which are organized in collaboration with the Vice Chair.
•  The committee is considering bypassing convention registrations for those newcomers who come to the Welcome Center the day of the convention. 

Treasurer’s Report:
In 2025 the delegate support fund has enough money in it to send one delegate from every VR service board to WSBC. We encourage all the service bodies to attend WSBC and to apply to the DSF if they need a scholarship to do so. 

The application deadline is November 1.

IGOR Committee Report:
No changes were reported.

Language Services Committee Report:
The priority is translating literature into neutral Spanish. Various options for achieving this were discussed.

New Business:

Emergency Motions:
The Chair will propose the following three emergency motions at the assembly:

• Motion 1: Obtaining an e-reader.
• Motion 2: Formation of a Media Outreach Committee.
• Motion 3: Preparation of a motion to change the discouragement of minors in meetings.

Board of Trustees:
The Board of Trustees will bring a motion to the Conference to remove all literature related to minors.

E-Blasts:
The Digital Committee will send e-blasts with categorized content.

Social Media:
The Digital Coordinator proposed exploring the use of X as a platform for OAVR messages. Concerns were raised about the platform’s safety, and the matter was unanimously referred to the Data Committee for review.

Board Reports:

• Secretary: Suggested renaming representatives before they enter the main room at the assembly. Representatives will be sent to breakout rooms in Zoom for this purpose.
• Data Coordinator: Will not be present at the assembly.
• Digital Coordinator: No updates.
• Trustee: No updates.
• Vice Chair: No updates.
• Chair: Plans to visit the committees and subcommittees.

Closing:
The meeting closed with the Serenity Prayer in Spanish, French, and Portuguese at 12:57 PM.