Motion: Move to amend the OA Virtual Region Bylaws, Article III – Members, Sections 1 and 2 by inserting as shown.
SUBMITTED BY:
Bylaws Committee
bylawschair@oavirtualregion.org
IMPLEMENTATION: Update Bylaws
INTENT: To provide unaffiliated meetings with a voice and a vote at the Virtual Region assembly.
PRIMARY PURPOSE: To ensure that unaffiliated meetings have equal representation and participation in the decision-making process at the Virtual Region assembly.
RATIONALE: Unaffiliated meetings are an integral part of the Virtual Region and should have a voice and vote at the Virtual Region assembly. Allowing unaffiliated meetings to fully participate in the decision-making process will increase their engagement with the Virtual Region assembly and help promote unity and collaboration within the Virtual Region.
Purpose: Housekeeping changes that will be made if the Proposed Change to Article III Sections 1 and 2 are passed. (Bylaws Amendment 1)
Motion: Motion to amend the 2024 Budget.
SUBMITTED BY: Virtual Region. BOARD
INTENT: To redistribute funds more effectively.
IMPLEMENTATION: The change would be immediate and the Treasurer will notify the affected committees of the increases to their budgets.
COST: $ 0
PRIMARY PURPOSE: This motion will help carry the message of recovery by increasing resources for the Language and PIPO committees and adds representation from one additional VR service body at 2024 WSBC.
RATIONALE:
| Budget Line to amend | Change | Rationale |
|---|---|---|
| Trustees nominees to WSBC | decrease by $7500 | The VR is not sending any trustee nominees to WSBC in 2024 |
| PIPO public information prof outreach | Increase by $3250 | More funding in PIPO provides for more social media outreach, a proven approach to bringing in newcomers |
| Language Interpretation Translation | increase by $3250 | More funding provides for greater outreach in languages other than English. |
| WSBC DSF scholarships | Increase by $1000 | This increase allows us to support one additional VR service body in sending a delegate to 2024 WSBC |
| Virtual Region of Overeaters Anonymous Inc | |||
|---|---|---|---|
| 2024 BUDGET, AS AMENDED 11-18-23 | |||
| January - December 2024 | |||
| Budget as amended 11-18-23 | Proposed New Amended Budget | Change | |
| Revenue | |||
| CASH CARRIED FROM PREVIOUS YEAR | |||
| CONTRIBUTIONS | |||
| FROM INDIVIDUALS | 5,000.00 | 5,000.00 | 0.00 |
| FROM INDIVIDUALS, RECURRING | |||
| FROM INTERGROUPS | 20,000.00 | 20,000.00 | 0.00 |
| FROM NON-VR INTERGROUPS | |||
| FROM VR INTERGROUPS | |||
| Total FROM INTERGROUPS | 20,000.00 | 20,000.00 | 0.00 |
| FROM MEETINGS/ GROUPS | 8,000.00 | 8,000.00 | 0.00 |
| FROM WORKSHOPS | 1,000.00 | 1,000.00 | 0.00 |
| Total CONTRIBUTIONS | 34,000.00 | 34,000.00 | 0.00 |
| CONVENTION REGISTRATIONS | 20,000.00 | 20,000.00 | 0.00 |
| FUNDRAISING / SPECIAL APPEAL | 18,000.00 | 18,000.00 | 0.00 |
| Virtual Region of Overeaters Anonymous Inc | |||
|---|---|---|---|
| 2024 BUDGET, AS AMENDED 11-18-23 | |||
| HELP CARRY THE MESSAGE FUND | 3,000.00 | 3,000.00 | 0.00 |
| Total Revenue | 75,000.00 | 75,000.00 | 0.00 |
| Gross Profit | 75,000.00 | 75,000.00 | 0.00 |
| Expenditures | |||
| OPERATIONS | |||
| ASSEMBLY EXPENSES | 1,000.00 | 1,000.00 | 0.00 |
| CONTRIBUTION FEES | 1,200.00 | 1,200.00 | 0.00 |
| BANK FEES | |||
| DONORBOX FEES | |||
| FEES FROM CONVENTION | |||
| PAYPAL FEES | |||
| Total CONTRIBUTION FEES | 1,200.00 | 1,200.00 | 0.00 |
| FILING FEES, QUICKBOOKS SUBS | 1,250.00 | 1,250.00 | 0.00 |
| INR / GDPS COMPLIANCE SUBSCRIPTIONS | 8,000.00 | 8,000.00 | 0.00 |
| INSURANCE | 9,500.00 | 9,500.00 | 0.00 |
| INTERNATIONAL TRANSACTIONS FEES | 50.00 | 50.00 | 0.00 |
| POSTAGE AND MAILBOX | 200.00 | 200.00 | 0.00 |
| SERVICE WORKERS | 1,000.00 | 1,000.00 | 0.00 |
| TRUSTEES NOMINEES TO WSBC | 7,500.00 | 0.00 | -7,500.00 |
| VR CHAIR TO WSO & OTHER REGIONS | 6,000.00 | 6,000.00 | 0.00 |
| VR CONTRIBUTIONS TO WSO | 2,000.00 | 2,000.00 | 0.00 |
| VR TO WSBC REG FEES / TRAVEL | 2,500.00 | 2,500.00 | 0.00 |
| WEBSITE | 2,500.00 | 2,500.00 | 0.00 |
| ZOOM | 3,000.00 | 3,000.00 | 0.00 |
| Virtual Region of Overeaters Anonymous Inc | |||
|---|---|---|---|
| 2024 BUDGET, AS AMENDED 11-18-23 | |||
| Total OPERATIONS | 45,700.00 | 38,200.00 | -7,500.00 |
| OUTREACH | |||
| CONVENTION EXPENSES | 5,000.00 | 5,000.00 | 0.00 |
| DIGITAL CONTENT | 1,000.00 | 1,000.00 | 0.00 |
| IGOR | 1,000.00 | 1,000.00 | 0.00 |
| LANGUAGE INTERPRETATION TRANSLATION | 2,500.00 | 5,750.00 | +3250.00 |
| LITERATURE | 300.00 | 300.00 | 0.00 |
| PIPO PUBLIC INFORMATION PROF OUTREACH | 1,000.00 | 4,250.00 | +3250.00 |
| HELP CARRY THE MESSAGE - SOCIAL MEDIA | 3,000.00 | 3,000.00 | 0.00 |
| Total PIPO PUBLIC INFORMATION PROF OUTREACH | 4,000.00 | 7,250.00 | +3250.00 |
| SCHOLARSHIPS TO NEW INTERGROUPS | 1,000.00 | 1,000.00 | 0.00 |
| SPECIAL PROJECTS | 2,000.00 | 2,000.00 | 0.00 |
| TWELVE STEPS WITHIN (TSW) | 500.00 | 500.00 | 0.00 |
| WORKSHOP COMMITTEE EXPENSES | 0.00 | 0.00 | 0.00 |
| WSBC DSF SCHOLARSHIPS FOR IGS | 12,000.00 | 13,000.00 | +1,000.00 |
| Total OUTREACH | 29,300.00 | 36,800.00 | +7,500.00 |
| Total Expenditures | 75,000.00 | 75,000.00 | 0.00 |
| Net Operating Revenue | 0.00 | 0.00 | 0.00 |
| Other Revenue | |||
| AMAZON KDP ROYALTIES | |||
| INTEREST EARNED | |||
| Total Other Revenue | 0.00 | 0.00 | 0.00 |
| Net Other Revenue | 0.00 | 0.00 | 0.00 |
| Net Revenue | 0.00 | 0.00 | 0.00 |
MOTION: MOTION TO AMEND VIRTUAL REGION POLICY & PROCEDURES COMMITTEES TO ADD AN INTERPRETATIONS COMMITTEE.
SUBMITTED BY:
OA Virtual Region Board
Contact Name:
chair@oavirtualregion.org
INTENT: To create a committee concerned with translations, interpreters, and other language issues in the virtual region.
IMPLEMENTATION
COST:
PRIMARY PURPOSE:
Brief explanation of how this motion will help carry the message of recovery.
Purpose: 1. To Carry the Message by supporting the translation and distribution of OA Conference-Approved literature to members beyond the English-speaking world. 2. Provide more language translations for our service bodies, support more efficient means of distribution, utilizing new technologies to meet the demand of our global membership. 3. Build on the live interpretation resources of the region, in supporting regional events, and in carrying the message to non-English language speakers.
RATIONALE: The Virtual Region consists of members who speak many different languages.. We will better serve our members with this committee.
MOTION: Move that the wording in the Policies and Procedures manual be changed to add the following:
SUBMITTED BY:
Virtual Region Board
Contact Name:
chair@oavirtualregion.org
INTENT: Encourage participation of WSBC delegates receiving funding in the Virtual Region assemblies.
IMPLEMENTATION: Determine if requirements met when applications are submitted for WSBC funding.
COST: no associated costs
PRIMARY PURPOSE:
Purpose Ensure 7th tradition contribution participation in the region service structure from service bodies who are supported by the regions WSBC Delegate Support Fund. Ensure service bodies that receive funding for the WSBC are actively participating in the region’s service structure and are self-supporting.
RATIONALE: Encourage participation at region as well as world service level.
MOTION: To update Article, Section, Title by striking, inserting and renumbering as shown. V. Board Members Duties by Position section B Vice Chair
SUBMITTED BY:
Virtual Region Board
IMPLEMENTATION: Remove item two.
INTENT: This task is more appropriate for the Digital Resources Committee.
COST: 0.00
PRIMARY PURPOSE: Aligns like minded tasks for the appropriate parties.
RATIONALE: Clarity, uniformity of purpose, and allowing the Vice Chairperson to invest more time in building and uniting the Virtual Region.
PURPOSE: To update Virtual Region Meeting Platform Guidelines Usage Procedures, Article IX by striking out all wording in Column 1 and inserting the content of Column 2 and as shown.
SUBMITTED BY:
Data Committee
Contact: Francene A, Data Coordinator data@oavirtualregion.org
IMPLEMENTATION: Update Policy Manual; Board to appoint a Zoom administrator.
INTENT: To clarify and update the use of the Zoom (previously referenced as VRMP).
COST: No cost
PRIMARY PURPOSE: Flexibility and clarification of responsibilities.
RATIONALE: To clarify the role of Zoom administrator and to outline the responsibilities as they currently are being conducted.
PURPOSE: To update Data Coordinator description, Article V Section 4 by striking out all wording in Column 1 and inserting the content of Column 2 and as shown.
SUBMITTED BY:
Data Committee
Contact: Who? New Data Committee Chair?
IMPLEMENTATION: Update Policy Manual
INTENT: To clarify and update the role of the Data Coordinator to reflect the current position.
COST: No cost
PRIMARY PURPOSE: For the Data Coordinator role to be clear and understandable.
RATIONALE: To better focus on the important aspects of the role as regards to the protection of personal data.
PURPOSE: To update Article V Board Member Duties by Position, Section C Secretary, subsection 3b by striking out all wording in Column 1 and inserting the content of Column 2 as shown.
SUBMITTED BY:
Data Committee
Contact: Francene data@oavirtualregion.org
IMPLEMENTATION: Update Policy Manual
INTENT: To clarify the responsibility and allow accessibility for the Secretary in line with the current data protection procedures wherein the Data Coordinator creates and maintains documents with personal data.
COST: No cost
PRIMARY PURPOSE: To clarify responsibility for documents containing personal data information whilst allowing the Secretary access to the information if needed.
RATIONALE: The Secretary is no longer responsible for maintaining these lists. Have the policies and procedures reflect the current handling where the Data Coordinator is responsible for these lists and access to them.
MOTION : Move to amend the Policy and Procedures manual to better define a quorum for the purpose of conducting business at Assembly.
SUBMITTED BY:
Bylawschair@oavirtualregion.org
INTENT: To better define the number of delegates required to reach quorum
PRIMARY PURPOSE: Unaffiliated meetings will have the right to register and vote at the Virtual Region business assembly, therefore we must be more specific in our definition of quorum to account for a potential increase in voting participants.
RATIONALE: This change to the Policy & Procedures manual is only necessary upon approval of the Bylaws Amendments granting right of registration and vote to representatives of unaffiliated meetings at the Virtual Region business assembly. As all virtual unaffiliated meetings are automatically assigned to the virtual region, it would be impossible to determine the actual number of representatives entitled to participate to establish quorum. Therefore, we will determine quorum by requiring the presence of one quarter of those registered with the Secretary to participate.
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for this I am responsible.”